Basic Function:

Assist the Business Office Director and/or Executive Director in areas pertaining to the day to day operations of the business office.

Duties and Responsibilities:

•       Greet visitors.
•       Answer incoming calls in a professional manner and determine purpose of call and transfer call.
•       Take and deliver messages.
•        Responsible for ensuring all guests, vendors and families sign in and out of facility.
  
•       Mail sorting, distribution and forwarding of mail
  
•       Collection of guest meal money 
  
•       Creating and copying of resident/facility memos and flyers as needed
  
•       Provide general administrative and clerical support including scanning, faxing and copying to management.
•       Schedule appointments for the residents
  
•       Generate reports and other documents.
•       Maintain front desk procedures including contact information, directions and frequently asked questions.
•       Prepare and modify documents including correspondence, reports, drafts, memos and emails. 
•        Scheduling of beauty shop appointments 
•      Mail sorting, distribution and forwarding mail 
•      Responsible for keeping accurate log of resident face sheet
•        Responsible for keeping accurate  and up to date census roster and FOS   
•      Distributing a copy of the census roster to each department head 
•      Directing resident concerns to appropriate Department Heads  
•      Typing, filing and miscellaneous copying as requested

Requirements:

•      Must have at least 2 years clerical experience
•      Computer and software skills 
•      Ability to prioritize given tasks and work efficiently towards completing them.
•      Must have good verbal and written communication skills.
•      Must have great organizational skills.
•      Must have great customer service and interpersonal skills.

Benefits:

• Health insurance
• Dental insurance
• Vision insurance
• Paid time off

Pay Range:

$10.00 - 12.00